11 Things: Working Better

‘Adulting’ according to Urban Dictionary, is:

“…to do grown up things and hold responsibilities, such as, a 9-5 job, a mortgage or rent, a car payment, or anything else that makes one think of grown-ups.”

When entering youth ministry it is not uncommon to be in our early to mid-20s. In all reality, there is little of life lived and much more of life to come. Some things we aren’t taught in school and one of those things is adulting.

Part of adulting is having a system to deal with all the adulting things we need to do in life and work. Having a system to deal with these things can be learnt and is important in any job, relationship, or area of responsibility you might find yourself in.

With this in mind, I wish I had a better idea of organising my workflow and system when entering youth ministry. I have always considered myself someone who is pretty decent at organising and planning. For example, I have colour-coded calendars that tell me what’s coming up in church and family life. I have a spreadsheet that details every book I’ve read since 2005. I keep my books in categories. I keep notes of conversations I’ve had with people. I used to rename individual photos according to date and place. So, yeah, I think I’m OK at this organising thing…sometimes a bit too much.

But starting out life in my twenties I had no idea. It took me a number of years, through working as a Personal Trainer and Gym Manager, and into missions and ministry, before I felt I had a good system.

This system refers to how one handles their to-do-list and what you do with all the life administration you end up doing. This can include how to deal with email, reminding yourself of the improvements you need to make when running that camp again next year, setting a date to write a report, trying to remember the contact details of a new person at youth group. And so on.

There is a lot to deal with in youth ministry, and in life, so a system to deal with this is always helpful.

If I had my time over again I would begin thinking through this stuff earlier than I did. In many ways this is a learned process but there are plenty of resources to help young Youth Pastors think through the skills they need to improve as part of the job. In youth ministry there can be plenty of things going on in church life and it is hard to keep all the balls in the air at once. If starting out again, I’d think about how to structure my week, how to get my emails down to zero, how to plan the next 12 months and the next 3 years, how to understand the rhythm of the church’s year, how to deal with budgets, and how to plan one-off events.

All this non-people work makes our world turn on its axis.

What’s it called?

That’s right, administration.

The death of many a good Youth Pastor.

In every job there are things that people don’t really wish to do. Some can be delegated but others need to done. This is one of them.

So really, I’d simply encourage you to read two books.

First, Do More Better by Tim Challies, outlines briefly how to approach a working system that is adaptable to your needs and scaleable to your work and life context.

Second, What’s Best Next by Matt Perman is also an excellent resource on how to think about personal productivity and then how to apply it.

Administration, it’s not the sexiest topic. But it’s important if you’re wanting to learn more about how to actually do the job of youth ministry in amongst all the caring and events.

It’s something I wish I knew when I started out.


A while ago I wrote a post about what I wished I knew when entering youth ministry. This is part ten of a series dedicated to elaborating each of those eleven points. You can read part onepart twopart threepart fourpart five, part six, part seven, part eight and part nine here.

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